Procurement Management Software

Further, the majority of the ERP systems that are implemented a decade ago (SAP, Oracle, etc.) is still Client Server in nature and are restricted to the internal usage due to Higher Licensing Cost, Security reasons, etc. Most of the ERP applications are Data Entry Based systems specific to SCM, Procurement and Supplier Master Data Management results into inaccurate data, lengthy process and general inefficiency of the ecosystem. SunSmart helps our Clients with nTirePMS – Cloud-Based / On Demand / On Premises Intelligent Procurement Management Solution with inbuilt Supply Chain Management (SCM) that addresses these manual works and brings efficiency, speedy response, reduce operational cost, and above all a structure to the entire Procurement Process. nTirePMS can be integrated with any of the existing ERP systems and can work with / without such integrations.

Purchasing Software Dubai

Procurement Management

Identification of needs ✓ Finding and qualifying the suppliers ✓ Requesting the proposals ✓ Negotiating with suppliers ✓ Contracting ✓ Delivery ✓ Analyzing the results

Starting with a Supplier (vendor) Registration Portal wherein suppliers directly register themselves with a number of structured data towards Supplier Master Data Management (SMDM). Using the Enterprise Workflow Foundation (EWF) of SunSmart suppliers is approved. This builds the list of Registered Suppliers and their Products & Services as a searchable MDM which is accurate and up to date. Suppliers can update the details of their products | services as a feature list. Purchase Requisitions (PRS) is made at the existing ERP system and post-approval, the data seamlessly flow into nTirePMS for Supplier identification and Request for Quotation (RFQ) initiation.

nTirePMS automatically reconciles the Suppliers who can provide the service/product with approximate valid prices and delivery timelines. Searching for products and services will be like a search on Amazon | eBay with comparison features | ratings | internal user comments, etc. This helps the procurement team in identifying the right supplier. Based on the need, you can choose the suppliers and trigger RFP for their quotations.

Suppliers will log in to the portal and submit their quotations online. Auctions & Reverse Auctions are enabled in the system (optional) for any online price negotiation. Suppliers can revise their quote any time till the RFQ Period and the system maintains version control for audit purposes. Supplier Evaluation, Comparison and Shortlisting are done in nTirePMS Portal and shortlisted data flows back to the ERP System for the release of PO Contract. Suppliers can log in to the portal and confirm acceptance of the PO/Contract and updates Delivery Schedules, Shipment Details. If required, they can update any other documents like Test Cases, Test Results, and Certifications, etc. Barcode/QR code/RFID Labels can be uploaded so that when the goods received at the gate, with a scan, details are obtained and reconciled in seconds. Data like Serial Number/Batch Number, Expiry Date, etc. of the goods can be uploaded by the Supplier part of barcode upload and are just verified that brings in data integrity, authenticity in addition to the drastic reduction of time to process. Suppliers can upload their digital invoices online.

System reconciles the accuracy & eligibility of the invoices and using Enterprise Workflow Foundation (EWF) of SunSmart AP Processing (Account Payable) is done at the Portal. Once Payment is approved, necessary data will be posted at Journals of Finance of the ERP for payment release as per credit policy for that supplier. Post payment release, payment details are updated back to nTirePMS wherein Suppliers can log in and track the status. This completely eliminates frequent follow-up by suppliers on their payments and saves the time of the Corporate in concentrating core business. Email | SMS notifications ensure automatic updates escalations | alerts on your mobile for information/action. nTirePMS is a well-framed solution that can optimize your operations spread across geographies into a single portal with unprecedented flexibility and ease in handling, monitoring & tracking entire SCM & Procurement processes.

ERP Systems are helping the customers in effectively managing their Operations, However, there are number of critical activities performed outside ERP systems which are time consuming and results of these activities are key for organization success and growth.

nTirePMS Eliminate manual work of the company and complete links & automates with complete transperancy and procurement audit. nTirePMS saves each purchase cost with its advanced comparison tool and cut down man power cost on : Stock update, update item details like serial number, expiry, etc. Quotation Entry, paper works, tracking of delivery, Maintenance of assets, Vendor payment entries, queries and payment confirmations etc.


✓ Supplier Selection ✓Multi Lingual & Audit Trail Manager ✓ Vendor Delivery Schedule Tracking.

✓ Supplier Quotation (Both Online & Offline) ✓ Supplier Registration with Enterprise Workflow

✓ Notification Manager for SMS & Email Notifications ✓ FA integration for Payment processing - Journal / AP Posting.

✓ User Roles, User Management with Access Control Definitions. AD Supported.

✓ Purchase Order Release (supports PO details from ERP or direct raising of PO here and post it to ERP)

✓ Vendor Digital Invoice Processing. ✓ Enterprise Workflow Manager

✓ Multi Tenancy, Countries - Regions – Branches, Knowledgebase & FAQ ✓ Monitoring & Tracking of Part Deliveries, Rejected Items etc.

✓ Completely Inventory & Warehousing Management. ✓ Supplier Evaluation & Shortlisting


Economical, Just In Time (JIT) Procurement – Savings, Faster Purchase & Improved Purchase Power

Responsive Design with Mobile Apps for access across devices with any operating system

Available on Cloud / On Demand / SAAS Subscription Model with maximum security measures.

Multi-Currency, Multi-Country, Multi Language, Multi-Tenancy (Company) Architecture

Enterprise Workflow Foundation – Define your own approval process

Business Dashboard with Business Intelligent Graphical analytics

Seamless Integration with existing ERP Systems

Highly Configurable and Fastest GO Live.

Purchasing Management Software Oman Advantage

Certified for

OSWAP Security Assessment


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Key Functions

Supplier Registration

Catalogue Management

Enterprise Workflow Manager

Purchase Indents


Online Quotations

Auctions / Reverse Auctions

Vendor Comparison


Delivery Schedule Tracker (Real time)

Receive material with complete Item details

No Manual entry at any stage

Goods Receipts

Compliant to GST, VAT, ST and other Tax regimes

Quality Control

Stock Management

Fixed Assets with Bar code / QR Code / RFID

Account Payable automation of Suppliers with FA Integration

Integration with ERP Applications

Multi Currency

Notification on : SMS, Email, WhatsAPP

MobileAPP available

Dashboards & Reports

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