Workflow is the process of managing the creation, approval, and distribution of digital documents. It is a critical part of any document management system, as it helps to ensure that documents are created and distributed in a timely and efficient manner.
There are a number of different workflow models that can be used in a DMS System. The most common workflow models are linear, sequential, and parallel.
Linear workflow is the most basic type of workflow. In a linear workflow, documents are created and approved sequentially. This means that each document must be approved by the previous approver before it can be sent to the next approver.
Sequential workflow is similar to linear workflow, but allows for documents to be approved out of sequence. This means that a document can be sent to the next approver before the previous approver has approved it.
Parallel workflow is the most complex type of workflow. In a parallel workflow, multiple documents can be created and approved simultaneously. This means that documents can be sent to multiple approvers at the same time.
Workflow can be used to automate the distribution of documents. This means that documents can be automatically emailed to approvers when they are created, and can be automatically published to a document repository when they are approved.
Workflow can also be used to track the progress of document approvals. This means that approvers can see which documents are awaiting their approval, and can be notified when a document is approved or rejected.
Workflow is a critical part of any Electronic Document Management Software. It helps to ensure that documents are created and distributed in a timely and efficient manner.
-The ability to automate tasks and processes
-The ability to track and monitor the progress of tasks and processes
-The ability to assign tasks and processes to specific users or groups